Documentation
Everything you need to integrate, use, and get the most out of MOMO LENS.
Inventory Management Guide
MOMO LENS provides comprehensive inventory management with product catalog, stock tracking, purchase orders, supplier management, and automated alerts.
Overview
Inventory management is essential for any retail business. MOMO LENS helps you track products, manage stock levels, create purchase orders, and maintain relationships with suppliers—all in one integrated system.
Key Features
- Unlimited products and categories
- Real-time stock tracking and updates
- Low stock alerts and notifications
- Purchase order management workflow
- Supplier contact management
- Stock movement history and reports
- Barcode scanning support
Product Catalog
Your product catalog is the foundation of inventory management:
Product Information
- Product name and description
- SKU or product code
- Barcode support
- Pricing (selling price, cost price)
- Category and subcategory
- Unit of measurement
Stock Management
- Current stock quantity
- Low stock threshold
- Reorder level
- Stock value calculation
- Stock status indicators
Categories and Subcategories
Organize your products with a flexible category system:
- Create unlimited categories and subcategories
- Organize products for easy navigation and reporting
- Filter and search by category
- Generate category-based reports
- Track sales and inventory by category
Stock Tracking
Real-time stock tracking ensures you always know what's in inventory:
Automatic Stock Updates
Stock levels update automatically when:
- Sales are completed (stock decreases)
- Refunds are processed (stock increases)
- Purchase orders are received
- Stock adjustments are made
Stock Movement History
Track every change to stock levels:
- Sales transactions
- Refunds and returns
- Purchase order receipts
- Manual adjustments
- Stock takes
Low Stock Alerts
Never run out of stock with automated low stock alerts:
Automated Notifications
Set low stock thresholds for each product. When stock falls below the threshold, the system alerts you so you can reorder in time. View all low stock items in a dedicated screen for quick action.
Purchase Orders
Manage your purchasing workflow with purchase orders:
- Create Purchase Order
Select a supplier and add products with quantities. The system calculates totals and tracks order status.
- Track Order Status
Monitor purchase orders through stages: Draft, Sent, Received, Completed, or Cancelled.
- Receive Goods
When goods arrive, mark the purchase order as received. Stock levels update automatically.
- Manage Pending Orders
View all pending purchase orders to track what's on order and when to expect deliveries.
Supplier Management
Maintain supplier relationships and contact information:
Supplier Information
- Company name and contact details
- Phone numbers and email
- Address and location
- Payment terms
- Notes and history
Purchase History
- View all purchase orders by supplier
- Track order frequency and amounts
- Analyze supplier performance
- Generate supplier reports
Stock Adjustments
Sometimes you need to manually adjust stock levels:
When to Adjust Stock
- Stock take reveals discrepancies
- Damaged or expired goods
- Theft or loss
- Found inventory
- Corrections to previous errors
Adjustment Process
- Select the product to adjust
- Enter the new quantity or adjustment amount
- Add a reason for the adjustment
- Confirm the adjustment
- Stock level updates immediately
Stock Take
Perform periodic stock takes to verify inventory accuracy:
- Count physical inventory
- Compare with system records
- Identify discrepancies
- Make adjustments as needed
- Generate stock take reports
Barcode Scanning
Speed up inventory operations with barcode scanning:
Barcode Support
Use your device camera to scan barcodes when adding products, processing sales, or performing stock takes. This reduces errors and speeds up operations significantly.
Inventory Reports
Generate comprehensive reports for inventory analysis:
Stock Reports
- Current stock levels
- Low stock items
- Stock valuation
- Category breakdown
Movement Reports
- Stock movement history
- Sales by product
- Purchase order history
- Adjustment logs
Supplier Reports
- Supplier performance
- Purchase order status
- Order frequency
- Cost analysis
Best Practices
Set Accurate Low Stock Thresholds
Configure low stock alerts based on your sales velocity and supplier lead times. This ensures you reorder in time without overstocking.
Regular Stock Takes
Perform periodic stock takes to verify accuracy. Monthly or quarterly counts help identify discrepancies and maintain data integrity.
Use Purchase Orders
Always create purchase orders for supplier orders. This provides a paper trail, helps track deliveries, and ensures stock updates correctly.
Organize with Categories
Use categories and subcategories effectively. This makes products easier to find, improves reporting, and helps with inventory organization.
Document Adjustments
Always add reasons when making stock adjustments. This provides audit trails and helps identify patterns or issues.
Integration with Sales
Inventory integrates seamlessly with sales:
Automatic Stock Updates
When you complete a sale, stock levels decrease automatically. When you process a refund, stock is restored. This ensures inventory always reflects actual stock on hand.